The process necessary for submission of expenses and travel bills is now streamlined.
By using Unit4 Travel & Expenses, Stavanger municipality has created a simpler everyday life for its employees.
The challenge
Stavanger municipality had a self-developed system, where the municipality’s employees spent a lot of time processing even just one single bill, and errors in many of the submitted travel bills were frequent. In addition, the company often failed to receive VAT compensation.
Results
Data correctly filled in each and every time
Error message telling what is actually missing, allows the user to follow the process which becomes more streamlined. This ensures that the travel bill is filled in correctly each and every time.
New wage procedures
Due to control performed before the bill goes to the manager, bills submitted by any individual employee go through the same approval process as the bills submitted by all other employees connected to this system. It ensures equal treatment of all employees and regular weekly payments to each of them.
More relaxed working day
The new system allows each of us to begin processing our expenses and travel bills while we are still in the middle of our trip, and it can be done from your mobile phone.
We don’t know anything better for our needs than Unit4 Travel & Expenses. In our opinion, it s the most user-friendly system, partly because one can start registration while still on the go and do this from his/her own mobile phone.
Terese Ramsland
System Manager - Stavanger municipality
How did Unit4 T&E help the company?
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This system provides the updated data based on the current travel regulations, so that the traveller always has an access to the latest official information.
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Our company conducted a workshop to discuss existing processes and how we should configure Travel & Expense software to meet our requirements.
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Arrangements for serving several users. The new solution is perceived as intuitive, and the interface with mobile phones used as workstations has proven to be very useful..
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This is also a good solution for "external users", such as support contact, emergency shelters, politicians, and so on.
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This solution is also useful for a number of municipal enterprises and for the small municipalities around Stavanger.